Privacy Policy

Privacy Policy for XPerience Based Grading website

Effective Date: November 25, 2024

Certainly! Below is a rewritten version of your privacy policy incorporating the suggestions and recommendations to ensure compliance, particularly with laws like COPPA, FERPA, and other privacy regulations relevant to educational data:

Privacy Policy for XPerience Based Grading

At XPerience Based Grading ("we", "us", "our"), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website xperiencebasedgrading.com or use our subscription services. By using our services, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Personal Information

We collect personal information when you register for an account, subscribe to our service, or interact with us in other ways. This may include:

  • Name
  • Email address
  • Billing address
  • Payment information
  • Any other information you provide voluntarily (e.g., profile details)

1.2 Student Information

We may also collect personal information for educational purposes if you are a student, as directed by the school or school district. This information typically includes:

  • Name
  • Email address

We do not collect sensitive or personally identifiable information from students unless directed to do so by the school or authorized by the student’s parent or guardian. We only collect minimal student data required for the provision of our services.

1.3 Non-Personal Information

We collect non-personal information to improve our website and services, including:

  • Browser type and version
  • IP address
  • Device type
  • Pages visited on the website
  • Date and time of visit

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To process your subscription and manage your account
  • To send account-related notifications and updates
  • To communicate with you about our services, promotions, and updates
  • To improve our website and services based on user behavior
  • To comply with legal obligations or enforce our terms and conditions
  • For educational purposes as directed by the school or school district, including student progress tracking, assessment, and related communications

3. How We Share Your Information

We do not sell your personal information. However, we may share your information in the following situations:

  • With service providers: We may share your information with third-party vendors who assist us with processing payments, hosting, or delivering our services. These providers are bound by contracts that ensure they handle your data securely and comply with applicable laws.
  • For legal reasons: We may disclose your information when required by law or to protect our legal rights or comply with a legal process. This includes complying with applicable laws such as COPPA (Children’s Online Privacy Protection Act) and FERPA (Family Educational Rights and Privacy Act) for student data.
  • With schools or school districts: In the case of student data, we may share personal information with the relevant school or school district to support educational purposes and services, as directed by the school or authorized by the student's parent or guardian.

4. Data Security

We take reasonable precautions to protect your information from unauthorized access, alteration, or destruction. This includes using encryption technologies and secure storage practices. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

For student data, we adhere to industry best practices and legal standards to ensure the protection of educational information.

5. Cookies and Tracking Technologies

We use cookies and other tracking technologies to enhance your experience on our website. These technologies help us analyze trends, track user behavior, and gather demographic information. You can control cookie settings through your browser, but disabling cookies may affect some features of the website.

For users in regions subject to GDPR or similar regulations, we obtain your consent before using cookies for non-essential purposes.

6. Your Rights and Choices

We want you to be in control of your personal information. Here’s how you can manage your data:

6.1 Access and Update Your Information

You may access or update your personal information by logging into your account or contacting us directly. For student data, please contact the relevant school or school district to request access, modification, or deletion of data.

6.2 Opt-Out

You may opt out of receiving marketing communications from us at any time by following the unsubscribe link in our emails or contacting us directly. We will not send marketing communications to students unless specifically permitted by the school, parent, or guardian.

6.3 Delete Your Account

You may request to delete your account by contacting us. Please note that certain information may need to be retained for legal or administrative purposes. For student data, we will follow the direction of the school or guardian regarding deletion, in compliance with FERPA and applicable privacy laws.

7. Children's Privacy

We take the privacy of children very seriously. We collect minimal personal information from students only for educational purposes, and only as instructed by the school or school district, or as authorized by the student’s parent or guardian.

  • We do not collect, use, or disclose personal information for any purpose other than the authorized educational purposes.
  • For students under 13 years old, we ensure that parental consent is obtained before collecting any personal information in accordance with COPPA.
  • Schools or school districts using XPerience Based Grading are responsible for obtaining the necessary parental consent as required by applicable laws.

We only retain student data for the duration of the educational purpose, and it is deleted upon request or when no longer needed. We comply with FERPA and COPPA guidelines, ensuring that data is only used for educational purposes as directed by the school.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these websites and encourage you to review their privacy policies before submitting any personal information. We do not share your personal data with third-party sites unless explicitly stated in this policy.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the "Effective Date" at the top of the policy and notify you of significant changes. If these changes affect how we collect or use student data, we will notify parents/guardians or schools as required by law. Your continued use of our services after these changes will signify your acceptance of the revised policy.

10. Contact Information

If you have any questions about this Privacy Policy or wish to exercise any of your rights, please contact our support team. For questions regarding student data, please contact the relevant school or school district.